Managing attendance across a bustling university like HKUST, with its diverse courses and large student body, was no small feat. Staff struggled with manual processes that were time-consuming and error-prone, while students faced delays in checking into sessions. The administrative burden was significant, pulling focus away from teaching and learning. HKUST needed a modern, efficient solution to bring order to this chaos, and that’s where Beautitag Limited entered the picture.

Beautitag designed the Attendance System (ATS), a custom-built tool tailored to HKUST’s unique needs. Leveraging the HKUST e-identity mobile app, ATS introduced QR code scanning, allowing students to check in seamlessly with their smartphones. Staff gained a web-based interface to define session schedules and monitor attendance in real-time. The system also offered flexibility with manual check-in options and downloadable reports in Excel or PDF formats, ensuring accessibility for all users.

The implementation process was a collaborative effort. Beautitag worked closely with HKUST’s Information Technology Services Office to integrate ATS with existing infrastructure, ensuring a smooth rollout across classrooms. Extensive testing refined the system, addressing edge cases like large lecture halls and hybrid sessions. Training sessions empowered faculty to adopt the tool confidently, while students quickly embraced the intuitive mobile check-in process.

The results speak for themselves. Since deploying ATS, HKUST has slashed administrative time on attendance tracking, freeing faculty to focus on education. Error rates have plummeted, thanks to automated logging and robust reporting features. Students enjoy a frictionless experience, and the university benefits from a scalable, cloud-based solution that adapts to its growing needs. Beautitag’s ATS has not only solved a pressing problem but also set a new standard for classroom efficiency at HKUST.

Ref: https://itso.hkust.edu.hk/services/academic-teaching-support/teaching-tools/ats